Letters & Forms

Please note that you cannot change meal preference midweek but as long as you notify us by Friday at 9am the changes will take effect on a Monday. Please note, however, that if your child has special dietary requirements there may be a delay if a special menu is required. The school office will let you know as soon as possible if this is the case.
All children in Years Reception, 1 and 2 are entitled to the Universal Free School Meal.
Meals must be paid for in advance each Monday.

Child's forename* Child's surname* Child's Class*

Please may my child change from:*School dinner to packed lunchPacked lunch to school dinner

Effective from (w/c):*

Please tick if this applies to your child:My child has special dietary requirements

Please tick if this applies to your child:My child is entitled to Free School Meals

Where possible the need for medicines to be administered at school should be avoided. Parents are therefore requested to try to arrange the timing of doses to avoid lesson time and the subsequent impact on your child's learning. Please note, when medication is prescribed 3 times per day we will not be able to administer at school as this can be achieved outside school hours.

We will administer medicines to your child as close as possible between the hours of 12pm and 1pm only.

For general and prescribed medication, please ensure it is in its original packaging.

Child's Full Name:* Class:* Parent's surname if different: Condition or illness:*

Please tick the appropriate box:*My child will be responsible for the self administration of medicines as directed belowI agree to members of staff administering medicines/providing treatment to my child as directed below

I agree to update information about the child's medical needs held by the school and that this information will be verified by GP and/or medical Consultant. I will ensure that the medicine held by the school has not exceeded its expiry date.

SCHEDULE OF MEDICATION:
Please record below the medication you wish your child to receive while at school.
Please note that if no completion date is recorded medicine will only be given to your child on the first day the form is submitted to the school office.

I wish for my child to receive the following medication:*
	Name of medicine	Dose	Time required (am/pm)	Start Date (dd/mm/yy)	End Date (dd/mm/yy)	Expiry date of medicine
Medicine 1
Medicine 2

Any special instructions/allergies: Please indicate any medication that your child has been given before coming to school today and the time it has been given. Where nothing has been given please also indicate this.* I hereby confirm all information provided on this form is accurate. Please type your full name as parent or carer:* Date of request:*

If your child has recently enjoyed a personal achievement that you would like to be added to our Achievement web page please complete the following details below.

Please note that your child's name and achievement will be displayed on our web page as entered by you - we urge you to review the content to check for misspelling and accuracy prior to submitting the form.

Please enter your child's name as you would like it to be displayed on our web page. This can be in whichever format you wish such as first name only, first name and first initial of their surname or full name.* My child's class is:* Please detail below your child's achievement (max. 500 characters):* If you have an image you would like to be published along with your child's details please attach it here: No file chosen Name of responsible adult completing this form:*

Please check the box below:*I consent to my child's personal information as completed by me above to be published on the Saxon Primary website

UPDATED September 2024

Please read the following guidance carefully.

As parents, you have a legal responsibility to ensure your child's attendance at school. During the academic year, pupils are at school for 190 days and at home for 175 days.

Please be aware that The Education (Pupil Registration)(England)(Amendment) Regulations 2013, state that Headteachers may not grant any leave of absence during term time unless there are exceptional circumstances. The Headteacher is also required to determine the number of school days a child can be away from school if leave is granted.

Please complete and submit this form if you wish for the Headteacher to consider your request for your child’s leave of absence for exceptional circumstances. We may ask for proof to validate your request. The Headteacher will consider the reasons for the request carefully and will notify you of the decision. For further information, please refer to our School Attendance Policy.

Unauthorised absence of 5 days or more will result in the following action being taken:

1. If you have not incurred a penalty notice relating to this child/ these children since 19 August 2024, then the penalty notice will be charged at the rate of £160.00, per parent/carer per child, if paid within 28 days. This will be reduced to £80.00 if paid within 21 days of receipt of the notice. Failure to pay the Penalty Notice will result in Surrey County Council considering legal proceedings against you in the Magistrates Court.

2. If you have incurred a penalty notice relating to this child/ these children since 19 August 2024, the rolling 3 year period will be activated from the date of the first penalty notice and the second penalty notice will be charged at the flat rate of £160.00, per parent/carer per child, if paid within 28 days. There will be no reduction for payment within 21 days. Failure to pay the Penalty Notice will result in Surrey County Council considering legal proceedings against you in the Magistrates Court.

3. If you have incurred 2 penalty notices relating to this child/ these children in the rolling 3 year period since the first penalty notice was issued, then you will NOT receive a third penalty notice – Surrey County Council will have no option but to consider a prosecution, per parent/carer per child, in the Magistrates Court under s 444 Education Act 1996.

Child/ren Full Name:* Child/ren Class:* If the absence is for MORE than 1 day please enter the address of the parent applying for leave of absence: First day of absence (dd/mm/yyyy):* Last day of absence (dd/mm/yyyy):* If the absence is for LESS than one day, please enter the time of the absence below: Please give reasons for your decision to take your child out of school during term time, identifying particularly why this time cannot be taken during school holidays (500 characters):**

If your child usually has a school dinner please confirm if they still require one on the date of the planned absence:YesNo

Please attach any supporting documentation supporting your request here (e.g. flight/hotel booking, wedding invitation, appointment letter): No file chosen In lieu of signing a paper copy of this form I hereby confirm all information provided on this form is accurate (please type your full name as parent or carer):* Please enter your email address to receive a copy of your submitted form:* Today's Date (dd/mm/yyyy):*

Letters & Forms

Change of Contact Details

Change of School Meal Preference

Pupil Medication Request

Childcare Vouchers - Payment Notification

Special Dinner Request Form

Saxon: My child's personal achievement

If your child has recently enjoyed a personal achievement that you would like to be added to our Achievement web page please complete the following details below.

Saxon Exceptional Leave of Absence

ASaxon Photographic Images Consent Form

Declaration

Cookie Policy